Normal day schedule Sunday June 20th thru Friday June 25th

Time Wells Land Phil’s farm Woodrat Upper Launch
8:00 AM HQ volunteers arrive at HQ    
8:15 AM   SuperClinic pilots board three vans  
8:30 AM HQ open for Coffee and sales  Open Race pilots arrive and get gear ready for transport SuperClinic bus departs Phil’s for launch in three vans  
8:45 AM Open task committee departs in dedicated vehicle    
9:00 AM Open Race pilots board busses Sprint task committee arrives to set the day’s task SuperClinic pilots arrive on launch
9:15 AM Open Race pilots depart for launch in 4 busses    
9:30 AM   Sprint pilots arrive and get gear ready for transport  
9:45 AM     Open Race pilots arrive on launch
10:00 AM   Sprint pilot daily task briefing  
10:15 AM      
10:30 AM     Open Race pilots daily task briefing
10:45 AM   Sprint Race pilot board busses  
11:00 AM   Sprint Race pilots depart for launch in 3 busses  
11:15 AM     Earliest Launch Opens for Race pilots  Sprint Race pilots arrive on Launch.
11:30 AM      
11:45 AM     Sprint re-briefs if necessary
12:00 PM     Earliest Launch Open for Sprint pilots
7:00 PM Headquarters and store closes for the day. Retrieve may still be active. Normal deadline for track uploads    

Just a reminder

9 days till sign in at Wells Land.  11 days till the first day of competition.

28 or you have reviewed the mandatory review material an certified as such.

That leaves   140 pilots yet to go.

Remember you won’t be scored unless this is done.  Here’s the link to review.

Dan Wells
Chief of Mandatory pilot review materials enforcement  

This letter just mailed to all confirmed AO2021 pilots

Hi 2021 Applegate Open pilots,

We are stoked to welcome you back to the Applegate Open!  As we approach race dates, I have some important reminders.

First, the Mandatory Pilot Meeting is now a series of self-paced informational videos and reads on the website at https://wingsoverapplegate.org/manditory-pilot-review-materials/   All pilot participants are required to review the mandatory material and  then complete the online certification form indicating such.

The link to the certification form is on the review materials web page mentioned above.  Please read the certification form carefully, as it contains a checklist of items to complete before practice day.

So, grab your favorite beverage and start reviewing.  I guarantee you it won’t take as long as the role call and presentations we used to have in the mandatory pilot meetings.
  
While we think we have covered everything, there still may be questions.  Two Question and Answer sessions have been scheduled via Zoom to answer any questions regarding the race and /or pilot material. Links to those Q&As can be found below.

Second, although slowing, COVID-19 continues to plague Jackson County.  Although mask mandates have been eased there is still one very important thing we are still requiring.  You all checked a box when you registered that you will present proof of vaccination at least 14 days prior to the event or provide written documentation of a negative test at no more that 3 days prior to sign in.  That requirement has NOT changed.  You will not be allowed to compete until you provide one of the above.
 
During the comp staff will still be surveying folks throughout the week for symptoms, and you may be asked to take a test if symptoms are present. You are the first defense against the spread of COVID. If you are experiencing symptoms get tested and if tested positive- stay home.  
CDC and Oregon requirements can change, and we will do our best to keep you up to date if the affect how we run the competition.  We will post our latest guidelines at  https://wingsoverapplegate.org/covid-protocols/

Now third, Let’s have a safe and fun flying competition!


Cheers,
Terri Stewart
President RVHPA
Event Organizer, AO 2021
https://wingsoverapplegate.org/

Registration fees go up May 7

Still thinking about attending?  
Registration fees go up $100 after May 6.
We still have a few slots available for the Open and Sprint

It looks like COVID infections in Jackson county have peaked and are on their way down.  We’re highly confident we will be able to have the competition June 19-26 as scheduled.

On the other hand…
If for some reason you need to cancel note that the cancellation fee goes up from $25 to $200 on May 7.

Dan Wells
AO Admin.

Mandatory Pilot Reading Materials

One thing that used to drive me crazy with the Rat Race and continuing with the Applegate Open was the Mandatory Pilots meeting and the 160 or so pilot roll call.

With COVID concerns, and how to socially distance 160 people in a tent, we had to think of something different.  We are eliminating the Saturday Mandatory pilots meeting this year!

Here’s the plan…

There will be a “MANDATORY PILOT READING MATERIALS” page on the website that pilots can access.  All the material we need to present to relative to local rules, scoring, “no land fields” and other things to keep you safe will be there.  Pilots can read through them at their leisure at home on your computer in a comfortable chair while sipping on their favorite beverage. 

To support this effort there will be two Zoom Q and A Meetings ahead of the event  Pilots will have a chance ro ask any questions they might have had while reading and listening to the presentations on the web page.

Just one other thing…

PILOTS IN THE SPRINT AND OPEN RACES WILL HAVE TO CERTIFY THAT THEY HAVE READ/LISTENED TO THE MATERIALS.  This will need to be done BEFORE the first day of the competition.  The link to certify will be the webpage.

It will be a while before we have everything up on the website.  But if you want to get a head start you can read the local rules.  

Dan Wells
AO admin.

Open Race Tentative confirmations for U.S. pilots

As of today, we will not be able to ABSOLUTELY confirm additional slots for U.S. Pilots in the Open Race.

Currently we have 76 of the 100 slots available confirmed for the Open Race. We have to hold  25 slots for foreign pilots until May 5 per FAI sanctioning rules.  Right now, we only have one foreign pilot registered.   It is likely we will have 15-20 slots available to CONFIRM on May 6 due to the uncertainties of international travel with COVID.

To deal with this we offer the following to U.S. pilots:

Purchase your registration now and we will TENTATIVLY CONFIRM your slot.  Then on May 6 we will CONFIRM those slots in the order they were paid. 

If for some reason you paid, were TENTATIVELY CONFIRMED and there are no slots available, we will give you a FULL REFUND.

So if you are a U.S. pilot I would recommend that you purchase your registration fee now to have the best chance of getting a slot in the Open race in case we sell out.

Please not also that the Sprint race currently has 13 slots available with no limitations, and the Super Clinic is full.

Dan Wells
AO-Administrator

Registration is Open!

Registration  for 2021 is now open!
We’ve had to raise the fees a bit this year primarily  due to anticipated higher transportation costs due to COVID and some uncertainties on attendance.  On a more positive note due to some new USHPA requirements your required local club membership will be good for ALL of 2021. 

Here are the 2021 registration  fees:
March 1- May 6, 2021 (normal registration)
Open/Sprint Race $520 plus $30 RVHPA local club membership $550 Total

SuperClinic $670plus $30 RVHPA local club membership $700 Total

Here are some  key registration dates   (updated 3/27/21)
Monday March 1, 2021
-Online registration opens
Tuesday March 16, 2021
-Priority registration for top 25 ranked US pilots ends
Wednesday May 5, 2021
-Priority registration for foreign pilots ends.
Thursday May 6, 2021
-Normal registration ends.   Registration is $100 higher after this date.

As a reminder:
The event runs June 19-26.  We have proposed a possible backup date of Aug.28-Sept. 4  if COVID surges and the June date is not feasible.  But for now things are looking very good for the June event to go off as scheduled. 

To register, Click here  or go to the Apply tab.

Volunteers:
We need you!  Click here to sign up.

Dan Wells
Applegate Open Admin.

Backup date and COVID documentation

Backup date in place for AO 2021

As we write this cases in Jackson County are declining and we hope they will be at a level where we can hold the event as scheduled June 19-26.  But just in case we have set a backup date for the competition.  If necessary, we have set August 28-Sepember 4 as a backup.  If we end up having to use the backup date and you can’t make it then, we’ll notify everyone in time to cancel their registration without a  penalty.

 

Proof of vaccination or negative test requirement.

When you register for this year’s competition you will have to agree to submit written documentation of completing vaccination at least 10 days prior to the sign in on June 18th or written documentation of a negative COVID test within 72 hours of the sign in. 

Please do not show up at sign in without one of these.  Otherwise, you will not be able to compete and no refunds will be given.

Cheers,

The Applegate Open Team

COVID and AO-2021

Edited 2-9-2021 

Hi Pilots,
Just a reminder to let you know that registration opens on March 1, 2021 and we are working hard on planning for the 2021 event even with all the concerns about COVID.

Nothing is final yet but here is what we are currently planning to reduce COVD risks:

  • Expect COVID protocols for social distancing, face coverings, and hand washing to be in effect for protection of all. Pilots may have to sign a COVID risk waiver at sign in. 
  • Mandatory pilot meetings will be done online via Zoom ahead of the event.  Pilots must attend one of these meetings.  There will be no in-person meetings before the event.
  • Pilots and volunteers will need to show proof of completed vaccination at least 10 days prior to the event or provide documentation of a negative test result within 72 hours of the sign in.
  •  There will be no evening “learning sessions”
  • The school busses that take pilots to launch will have reduced capacity due to COVID precautions.  Pilots and their gear will be transported to launch in the busses in shifts.  SuperClinic first, followed by Race pilots, and finally Sprint pilots.
  • Daily task briefings will be done separately for Sprint and Race pilots.  Race pilots will brief on launch. Sprint pilots will brief BEFORE riding up to launch.  Race pilots will meet at HQ for the ride up to launch. Sprint pilots will meet at a field adjacent to LongSword Vineyard for their task briefing and the ride up to launch.
  • Waypoints must be downloaded from the internet.  Scorers will not load them to your device
  • Track logs will be uploaded via the internet. Scorers will not upload tracks from your device for you.
  •   Super Clinic retrieves will be as in previous years with dedicated retrieve crew. 
  • The event will offer retrieves for pilots who choose to participate.  Pilots may opt out of the event organized retrieve if they have concerns about closer contact with other pilots in the retrieve vehicles. 
  • “Apres vol” food and drink as well as the awards dinner and presentation will be at Wells Land with some concessions to COVID and social distancing.  

We’re looking forward to the event and seeing all of you.  Questions or suggestions–just call or email one of us.

The Applegate Open Team

Registration open date and new venue

HI Pilots!

Applegate Open registration opens March 1, 2021. 

We moved registration back a month this year just to be more certain about COVID risks and requirements and how they might affect the event. Things are looking good with vaccines coming but we want to make sure. 

We will have a new headquarters this year.   Wells Land will be hosting the event as Headquarters for day to day activities and the doing the awards ceremony/party.  They will also serve as a goal LZ. Wells Land is located just west of Squires peak on Hamilton Rd. We’re excited about this new venue and all the event planning experience the owner, Garon Wells, brings to the event.


Plenty of room for the awards party at Wells Land


Wells Land Amphitheatre for the awards ceremony 

We’ll still be using LongSword as a goal LZ and pilots will always be welcome to enjoy a glass of wine or a beer there after landing.

We’re  looking forward to seeing all of you and excited about what’s going to be a great event this year.

Terri Stewart
Event Organizer