Volunteer FAQs

Volunteer FAQ’s

Where To Stay

information about places to stay in the valley are on our website at this link. http://wingsoverapplegate.org/accommodations/


We will be able to provide lunches for the volunteers this year on the day that you work.  I will need a volunteer to be lunch wrangler and get the orders from the volunteers the night before, and to periodically run into town to pick up the lunches from the grocery story.  We will have snacks and coffee and tea for the volunteers at headquarters.  Breakfast burritos are for sale in the morning at the Ruch store. Coffee, ice cream, and sandwiches are also available at the Pit Stop in the Ruch Store parking lot and the Honeysuckle Cafe near the Ruch Store  does breakfast and lunch.

Parking on Launch

There will be parking passes for those vehicles allowed up on launch during the event. Launch must be accessible for the large buses and any Emergency vehicles that may be needed.  Everyone is encouraged to carpool as much as possible. Volunteers who want to fly early before the race starts will have transportation on the buses going up as space is available. If you choose to drive your personal  vehicle you will be asked to park in the parking areas below launch and to hike up the rest of the way while the Race is on.  

Retrieve Drivers Needed

We will need drivers to support retrieving SuperClinic and Race pilots.  If you use your own vehicle we will pay for the gas you use.   We will have debit cards available that you can use to fill up at the Jacksonville station.  If you have never driven retrieve before, we can train you,  We will have a few vhf radios we can loan out..


AT&T  is  the only carrier in the Applegate Valley that works reliably. Verizon is next best. Reception is better this year but there still are lots of places that don’t have coverage.


We will be using the Telegram App for communication during the event.  It is a free app that allows quick and easy communication between HQ, the Pilots and the Volunteers. It works with either Apple or Android systems.  Download the  app to your smartphone and then click on the  invitation  to join the Group.  There will be 2 groups. 1 for general information and one for communication with and among the Retrieve Drivers.

Volunteer Flying-

If you want to fly the valley locally before the launch opening or after launch closes each day you are welcome but you must land in either Hunter or LongSword landing zones to be retrieved.  . Please read the Volunteer Flying Rules on the next page.  Do Your homework:  Go Here and learn about flying at Woodrat.    There are several “NO Landing” Zones and information on them is at this link   Landing in a NO LAND zone makes for bad relations with the landowners.

You must have USHPA and RVHPA membership to fly here.   RVHPA memberships must be purchased online at http://rvhpa.org/membership/membership-form-page/

 As a volunteer we will do all we can to see that you get up to launch to fly before the event, and then get transportation either up to launch or returned to HQ.  If you as a volunteer go xc, you will have to organize your own retrieve.

Volunteer Flying Rules (if you want to fly the task)

  1. You must be at least a P3.
  2. You must have a working cell phone.
  3. You must have a SPOT or InReach with tracking for cross country flights during the event.
  4. You must register as a volunteer and be assigned a volunteer pilot number. https://wingsoverapplegate.org/application/
  5. You must set up your SPOT or InReach messages per Bowerbird instructions. https://wingsoverapplegate.org/manditory-pilot-review-materials
  6. You must have a working vhf radio and be on meet frequency while flying, retrieve frequency after you land.
  7. You must check out at the Checkout station on launch so that we have a record of who is flying. If you don’t check out, you won’t be tracked for retrieve.
  8. You must not launch at until the last start gate opens unless approved by the meet director.
  9. You may not compete with race pilots for thermals on course.
  10. You will only be retrieved if you land along the course line or at goal. So, for example, if the goal is Donato and you decide to fly to Emigrant Lake you will not be retrieved.
  11. You must check in with a LOK and PUP messages per Bowerbird instructions


 A Free Flyer is any pilot who is not registered as a competitor or  volunteer is considered a Free Flyer.  We do not discourage free flying however they cannot be on course during the race, or launch during the window.  Free Flyers are responsible for their own retrieve.  AO will not pick up Free Flyers.   They must abide by all the rules outlined in RVHPA site guide and Applegate Open event Guide.  

As always, contact us with your questions. Thanks again for volunteering.

Bon Stewart
Volunteer Coordinator

Mary Beth Wells
Assistant Volunteer Coordinator